BEST Way to Organize Gmail Inbox
Video Overview & Insights
In this step-by-step overview, learn how to organize your email and get to inbox zero in Gmail from an ex-Google employee. With this system you’ll never miss a follow-up, and you’ll be able to track responses.
Archived emails exit your inbox and go to the “All Mail” section of Gmail. These emails also appear in their corresponding label section if you have added them to any. Any archived email will return to the inbox if the email thread receives a new response.
Host: Michael Mostert
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Excellent ❤
- Gmail: http://gmail.com/
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Hi Kevin, Excellent Work!
0:00 Introduction
0:23 Email categories
This is super helpful. Thank you. I love how you manage everything.
0:34 Create new labels
1:43 Colorize labels
Thanks for sharing this update, it’s very helpful
2:20 Enable multiple inboxes
4:06 Triage email
Very nice tips! Thank you.
6:35 Clear out inbox
7:22 Tips and tricks
for a reason I cannot see any messages in the added section name alongside my inbox? it's not even clickable?
7:48 Wrap up
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This is stupid, you’re going through your entire email inbox. Just deal with your email as your “categorizing” them.
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Thank you so much! This was so simple and I have finally organized my thousands of emails and seen 0 inbox for the first time!
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In Gmail, I periodically lose the emails that are in the various labels I've started. Why does this happen and how do I prevent these emails from disappearing?
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You guys this is Very good job. I learn allot from you how to categorized in box very good. Tank you very much,
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Love it.. Thank you for sharing.
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This was by far the best tutorial EVER!!!
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I don't want to use labels, I want my default inbox to only contain the emails from individuals I approve. What am I missing?
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Thank you....VERY helpful!
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How can I get the delete button to show up again to the right of the email list?
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Hi, I cam e across your video and it was most interesting and practical. I have though a question if you are putting labels in [] to make sure they stay at the top of the list. Why do we need multiple mailboxes if I can see the labels at the top easily.
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@Kevin stratvert - THANK YOU for helping me organize the big pot of email! Question: I have taken your advice on the three, thoughts on doing two more, Drafts and Stars?
More User Perspectives
when ramaphosa and crooks going to get sentanced?
@pauldonnelly6464In gmail can I setup in a way that if a particular email comes to my gmail account, it goes under specific label instead of inbox. There are some repetitive emails that I don’t need to see in my inbox, which can stay inside a label and pileup there
@PateltelcoHelpful idea for the use of Multiple Inboxes!!
@love_kiweeI am soooo glad I don't have a zillion emails that I would need to creat "labels". I tried that years ago & then remembered the K.I.S.S. method. I eliminated all the labels & went through each email & dealt with it. I am old & retired & don't want my family to have to deal with any of that stuff when I'm gone. 😎
☮️💖🌻
LOSING MY TIME FOR NOTHING , bla bla bla to much
@LucianBotezatu198OIn the default view of Gmail though, I don't see any of the promotions emails in my main inbox - all goes to the promotions tab. However after I tried the multiple inboxes trick, all the promotions are landing in my primary inbox. How do I stop this?
How is everyone else dealing with this? I don't understand - seems more chaotic to me to do it this way. Have added a label for promotions but doesn't stop them entering main inbox.
Incredibly helpful! Already feeling much better about seeing the emails in sections like this. Thank you!!
@HelloTraumaBrainThis in an amazing system
@HiramToiracThis is so helpful!
@Soulbloom1This video is exactly why I ended up automating my Gmail instead of trying to manage it manually.
I run a small script daily that labels old read emails, archives them, and deletes clutter automatically. Total game changer.
This video just changed my life. Thank you! Exactly what I needed.
@thesoccerfanatic13pigeons and comic sans too early in the morning. love it!
@CollabSignandDesignHow can I add color if I’m organizing it using my phone
@amarachiaugustine982Add filters to this method and your golden!
@Nocturnes1984Can you do this and keep your promotions, social, updates, forums tabs? I did as you said and they all got sorted into the inbox.
@davetatemusicBrilliant Video that helps me organise the "mess" of my gmail ...thank you!!
@lawrencebaker6233Ahh the weight lifted from my brain is near orgasmic!
Thank you!
Why doesnt gmail let you just move stuff to the spam folder? Because gmail is a spamming machine. It would defeat its own purpose for being it it wasnt spamming you with as much junk as it possibly can. The same with the apple phone mail app. It makes just deleting an email a chore by design and does not even access your spam folder at all. This is insane.!
@davebyers02thankyou.
@liezeltiongcorebucasThanks. This is useful...
@maheshramchandaani336Gmail sucks! Even with the tricks, Gmail is a productivity killer.
@JohnDoe-ol6tvEasy when you have only 5 emails in your inbox
@PauloSoaresFHow can I move bulk emails to a label?
@Apexincome26thanks for this info sir
@AlvinJumawanyou do realize that the only reason you have an "empty" inbox is because you have swept is contents under the rug ...
jk, your video was useful
The labels I made and added on the right of the inbox do not work?
When I add the label to my emails, they work specifically as when I’m looking at my labels and clicking into them on the left hand side where it says labels.
But having added ones onto the right to view certain ones with easier access. They do not show there???
Anyone else having this issue?
Any solutions?
Also thank you for the video Kevin, very helpful!
What if you don't want to put all of the emails to the archive (some may become irrelevant in the future) but more into a categorie and then a general label like work or personal...? Do you have a way to do that?
@judithvanloock9307does not move them to the labeled section. Yahoo is much more user friendly in this manner. In Yahoo, you can search an email, it will show you all emails by that sender. You can click all and MOVE from inbox to the folder (or as in Google, label) with one click. Does NOT archive it (save it in a second place) and does not require each individual email to be opened and moved.
@Proud-Mom-4thanks. very helpful. my first computer email class. and i am 68
@moonchasestarGreat work
@zuhaibhussain888This is the golden ticket! I have absolutely not been using my archive correctly and the "inbox" label was bothering me bc even when items are moved they still have the INBOX label and are subject to delete.
@gking8787